Webclass 31 Quiz: SAP Purchasing Data Audit 101

Q1. What types of fraud scenarios might we see indicators for in supplier data?

Shell companies

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Fictitious suppliers

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Misstatements

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Q2. What types of fraud scenarios might we see indicators for in PO data?

Not following internal controls (retroactive POs/ no approbation/ generic material/ one-time vendor high value)

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Corruption (price increase/ single AP clerk)

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Duplicate payments

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Q3. What types of fraud scenarios might we see indicators for in invoices?

Not following internal controls (no purchase order)

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Misstatements (early/ late posting)

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Corruption (invoice greater than PO value)

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Falsified payment orders

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Q4. How might someone fraud through supplier payments?

Change the bank account details during the payment run in the system

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Change the bank account details on the payment order text file after the payment run

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Instruct the vendor to make payments for rebates to the wrong bank account

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Intercept incoming payments for debit notes

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Send the payment twice and then instruct the vendor to reimburse the mistake to the wrong account (non-accomplish vendor)

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Make payments despite no invoice being available

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Give cash to individuals as part of a bribe

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Inflate the price of the item

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Q5. How could someone use a “parallel business”/ “Shell company” to defraud the company?

Instruct vendors to deliver to the wrong address

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Instruct vendors to make rebate payments to bank account of the parallel business

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Send returns to the wrong address (that of the parallel business rather than the vendor) and then cancel the ensuing debit note

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Create purchase orders for items that are not required

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Create purchase orders to the shell company, who then orders from the supplier (pass through)

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Create orders for generic material codes at high prices from the shell company

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Send payments for rebates from the shell company back to your company

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Q6. Why might a mischievous employee create high-value purchase orders for generic items?

In order to conceal the purchase of items that are not required by the company

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In order to avoid internal controls concerning stock IN/OUT movements, slow rotation, etc. (especially if the employee owns a shell company that the items are purchased from – and also has access to the stock movements)

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In order to increase transparency for internal control purposes

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Q7. Why should there be a closed-envelope Call For Tender process regularly for high-value services?

In order to challenge existing supplier prices against market price and at the same time prevent bid-rigging between suppliers

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Because it prevents manipulation of the accounts

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Q8. What might a debit note that is older than 180 days signal?

An unpaid debit note

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A debit note, for which the payment has been intercepted

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A customer payment

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Q9. Which field do we use to join the purchase order header to the purchase order detail?

EKPO_EBELN

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EBAN_BANFN

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Q10. In which SAP tables (other than those for purchase orders) can we find the purchase order number to link back to the purchase order table?

MSEG/ MKPF

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RSEG/ RBKP

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LFA1

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Webclass 31 Quiz: SAP Purchasing Data Audit 101

Webclass 31 Quiz: SAP Purchasing Data Audit 101

admin June 9, 2026

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