Webclass 124: How should we interpret the Invoices To Be Received dashboard

Q1. When we purchase stocked items, which account do we typically credit, if the supplier invoice has not yet been received?

Invoice To Be Received account

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Supplier reconciliation account

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Q2. When we purchase stocked items, when does the Cost Of Goods Sold get posted?

When the customer is invoiced and the stock leaves the warehouse

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When the supplier sends in the invoice

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Q3. The Invoice To Be Received account typically has open item management, meaning that the individual line postings can be cleared against each other

TRUE

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FALSE

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Q4. When the supplier invoice is received, and the inventory had arrived previously, which account should typically get debited?

The Invoice To Be Received account

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The Cost Of Goods Sold account

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Q5. If we purchase items or services that are not product, and we have not yet received the invoice from the supplier, how would the transaction typically be posted?

Debit cost account and credit ITBR

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Debit cost account and credit supplier reconciliation account

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Q6. If I see the transaction debit supplier and credit Invoice To Be Received, what could it be?

A supplier invoice reversal

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A supplier rebate

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Q7. Why might we want to investigate further if we see debit Invoice To Be Received and credit custome reconciliation account

Because it could be an unauthorized write-off of customer debt

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Because it could indicate concealement of inventory leakage

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Q8. Why might we want to investigate if we see that there are many invoice to be received transactions in the database that are old (not cleared)?

It could be that cost was recognised too early, that liabilities are not recognised on time or that there is a lack of transparency in the ITBR account

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It could indicate that suppliers are being paid too early

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Q9. Why could it be considered not best practice for Invoice To Be Received accounts to be automatically cleared?

Because if line-by-line clearing is not done, then it could be easy to use the ITBR account as counterparty to unauthorized journal entry lines

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Because ITBR accounts should be left open so that their transactions are always visible in the system.

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Q10. What is one way of automatically identifying ITBR accounts?

Checking for accounts that are set-up as WRX in T030 (automated account determination)

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Checking for accounts that have a mention of GR/IR in their text description

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Q11. Why is checking for WRX not always sufficient?

Because it depends on how completely the system has been configured/ it might not take into consideration manual GR/IR accounts

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Because it is better to get a list from Finance

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Q12. What is a manual way of identifying GR/IR accounts?

Checking all the journal entries that debit inventory and see what the counterparty accounts are, and looking for those that have the mention of GR/IR.

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Using the WRX indicator in the T030 table

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Q13. Why should we include in our analysis the balance of the Invoice To Be Received account at the beginning of the fiscal year?

Because then we can see if the Invoice To Be Received account has a balance that is maintained from prior fiscal periods and if it is growing in comparison to the fiscal period prior to the extraction date.

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Because then we can see if there is a particular movement in a prior period that affected the ITBR balance

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Q14. Why should we be interested in the ITBR balance as well as the movements?

Because if the ITBR balance is growing over time, it could indicate that there are fictitious postings or over-estimation of cost.

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Because if the ITBR balance is growing over time, it could indicate that the transactions are being cleared on a line-by-line basis

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WC124 – How should we interpret the Invoices To Be Received dashboard

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Webclass 124: How should we interpret the Invoices To Be Received dashboard

admin June 9, 2026

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