Webclass 138: How can dates speak to us, when looking for issues in the purchase-to-pay process?

Q1. If someone managed to purchase a company car of the organization cheaply because the assumption about lifetime had been changed, would this be a fraud?

Yes

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No

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Q2. Where in SAP can we find the lifetime for an asset?

ANLB_NDJAR

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ANLC_KNAFA

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Q3. How can we get all the data that we need to be able to do the test about asset lifetimes – in the quickest possible way?

Run the template for FA01_T04 in the ASAP tool

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Enter the tables and fields required in SE16

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Q4. What could be the issue if the ITBR balance is growing over time?

Employees could be using the ITBR account as a "bin" to post counterparty lines to, during fraudulent transaction posting.

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It could mean that there is a mass clearing of the ITBR account before the auditors arrive

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Q5. Why might we be interested in an usually large posting to ITBR just before closing?

Because it could indicate that ITBR is being used to adjust the financial statements or some KPIs that are used for internal controlling

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Because it could mean that employees are posting to ITBR over time and no-one is clearing the balance – messy accounting

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Q6. If I don’t have a mapping file to identify all the accounts that are ITBR, what is another way that I can identify ITBR accounts?

Where KTOSL = WRX

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Where the account type is K

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Q7. What could be a fraud case, if we see slow rotation of stock, but still Goods “In” movements

Inventory theft

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Poor sales performance

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Q8. Why might we be interested in high-value entries around closing?

Because this could indicate financial misstatements if the transactions are not supported

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Because it could indicate that the entity would like to reduce their tax position

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Q9. Which date is usually first – document date or input date?

Document date

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Input date

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Q10. If the posting date is in a later fiscal year to the document date – what could this indicate?

An entry in a prior period to support a fictitious entry in the current period/ Cost entered in prior period to prevent impact on figures in the current period

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That cost is held in prior period to re-justify the same budgets for the current period

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Q11. Retroactive purchase orders are often used to indicate that the purchase order approval process is not working – but what else can they also indicate?

That the supplier back-dated the invoice to get early payment

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That the customer was billed early

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Q12. How can we use process mining to analyse dates?

We can use the data structure that is used for process mining to analyze the delay from PO-GR-Invoice-Payment

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We can use the process mining graph to see the date that the supplier was created

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Q13. What fraud scenario could multiple postings on the same day indicate?

Fictitious sales, in order to inflate commissions bonus

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Information system migration

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WC138 – How can dates speak to us, when looking for issues in the purchase-to-pay process?

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Webclass 138: How can dates speak to us, when looking for issues in the purchase-to-pay process?

admin June 9, 2026

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